Your next colleague is already onboarded
Some work calls for a colleague, not another chat. Pim knows every project your organization has done, delivers in your own template and suggests work that would otherwise slip through the cracks.
A forwarded email is enough
Most AI waits for the perfect prompt. Pim treats a message as an assignment: he works out what’s needed, asks a question back when something is unclear and returns with the finished piece. If he gets stuck, he tells you, along with what he did find.
Fwd: Request distribution center expansion · Van Duren Group
Pim, we need a proposal by Friday. Can you put together a first draft?
The draft is attached, in your proposal template, built on two won projects of similar size. One thing I want to confirm for the final version: do we use the phasing from Tuesday’s meeting, or the one in the request?
Van Duren — draft proposal.docx
He works where the work already happens
Pim follows along in your email and channels. He answers questions with the source attached, picks up the work that comes with them and delivers it where it was requested.
[email protected]
Email him, cc him or forward him a request. The answer arrives in the same thread.
# van-duren-groupIn your channels
In the project channel he joins as a team member. Everyone sees the question and the answer, so nobody has to ask the same question twice.
What’s on Pim’s plate
Five examples of work that still eats up someone’s morning. Some Pim gets as an assignment, others he picks up himself. He figures out what’s needed and asks when something is unclear. In a channel, the whole team works with him.
01
He takes the initiative
Pim knows your clients, projects and agreements, so he sees what’s coming. A contract expiring soon, a new request that resembles last year’s engagement, a decision with no follow-up: he suggests picking it up. Say yes, and he gets to work.
client-veenstra
The maintenance contract with Veenstra expires in four weeks. Last year the renewal only started after the end date. Shall I draft the renewal proposal now?
- Contract Veenstra 2025
- Renewal proposal 2025
02
He spots routine work
When the same work keeps coming back, he suggests turning it into a fixed routine. Once you approve, it runs at a set time or on a trigger, without anyone having to ask.
03
He’s been on every project
Pim works from the Company Brain. He reads from it and writes to it. Decisions from a channel, the answer a colleague gives him, the piece he delivers: it all lands in the project record, and the next question builds on it.
04
He remembers what’s still true
Pim keeps the facts about your organization up to date himself. When something changes, he updates it, and he adds what he learns along the way. What’s over, he forgets: if someone is out tomorrow, he no longer knows it the day after.
What Pim knows now
Thu, Sep 10- Project DeltaUpdatedIn phase 2 of 4
- MaasveldAddedClient since 2022
Wants reports of five pages at most
- SanneForgottenOut all day tomorrow
Reading along
05
He knows how you work
Writing style, level of detail, the sectors you work in: he remembers it, so you don’t have to explain it every time.
Writing style
Short, active, no bullet points
Level of detail
Figures in the appendix, not in the body text
Sectors
- Manufacturing
- Healthcare
- Logistics
client-veenstra
The maintenance contract with Veenstra expires in four weeks. Last year the renewal only started after the end date. Shall I draft the renewal proposal now?
- Contract Veenstra 2025
- Renewal proposal 2025
What Pim knows now
Thu, Sep 10- Project DeltaUpdatedIn phase 2 of 4
- MaasveldAddedClient since 2022
Wants reports of five pages at most
- SanneForgottenOut all day tomorrow
Reading along
Writing style
Short, active, no bullet points
Level of detail
Figures in the appendix, not in the body text
Sectors
- Manufacturing
- Healthcare
- Logistics
Not a second product
The Company Brain is the memory. Pim is the colleague who works with it.